Right then, just got off the phone after speaking with David, the course secretary - helpful chap, he's happy for this to go ahead.
The hire charge until the end of 2014 is £600 a day. It's a pretty 'open' affair, a case of pick the key up in the morning and take it back in the evening, leave the place as you found it, sort out your own problems if anyone crashes or gets injured! He said the cost may increase a little in 2015, but when I kinda plucked £650 out of the air as an 'example' he said he didn't think it would be as much as that.
There is a catering company he uses who can supply a full day package (snacks, lunch, drinks all day) for about £12 a head on top if we want.
He would prefer a weekday since the weekends are busy with car club events and other things such as cycle races.
I have put forward an estimated date of mid-late Feb to early March and he was happy with that (sprint season / testing doesn't start til mid March) - but hasn't got a 2015 diary just yet so ask me to call back in a couple of weeks.
He mentioned the maximum number of cars suitable for the 'top' loop was around 10, and you could possibly have 15 if you used the full loop (but IMO that doesn't add a lot of benefit, in fact all it adds is one flat out corner and the temptation to rag the shit out of the car from a standing start).
I also think the day would run a lot better with someone organising this - informal timing is allowed so we could run a leaderboard which would give people an idea of their progress throughout the day - and I'd be up for doing it if nobody objects. In return I'd like to pikey a lap or two in a few people's cars cos I find it great fun driving different cars Also happy to do some informal instruction if there's someone else who would 'take the reigns' and do timing / organising for a bit.
All sound good still?
More info / rules below:
CURFORM7B ORGANISED TRACK DAY.doc